You believe that every person deserves a place to call home. You see that homelessness is a systemic issue and want to be a part of the solution. You are ready to utilize your talent, experience, and creativity towards purpose-driven work. You want to work alongside industry leaders to learn, implement, and pioneer best practices.

LA Family Housing is a leading non-profit agency in Homeless Services and Real Estate Development. With 40 years of experience and 15,000+ lives changed each year, we know what it takes to end homelessness. We take tremendous pride in the emergence of our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. Join the fight to end homelessness and make a difference in people’s lives at LA Family Housing!

The Human Resource Associate – Onboarding Specialist supports LA Family Housing’s (LAFH) onboarding efforts and collaborates with the Human Resources Manager – Talent Acquisition and Onboarding to achieve compliance goals. This detail-oriented and personable team member is responsible for coordinating all aspects of the onboarding process from creating offers through the new hire’s first day ensuring a smooth transition, compliance with internal policies, and adherence to legal requirements.

• Accurately entering new hire data into HRIS system and tracking onboarding progress to ensure timely completion
• Collect, verify, and maintain all required compliance documents, such as pay scales, motor vehicle reports (MVRs), signed policies, TB tests, Physicals, CPR certifications, and I-9 forms
• Prepare and send offer letters that clearly outline job roles, salary, and terms of employment
• Initiate background checks and review results to ensure they meet company and legal standards
• Coordinate with IT to order and set up computers, software, email accounts, and system access so new hires are ready on day one
• Work closely with Finance/Payroll to ensure new employees are correctly set up in the payroll system and paid accurately based on their position
• Manage internal employee transfers by updating records, notifying departments, and ensuring smooth transitions
• Provide new hires with detailed onboarding instructions, including timelines and next steps
• Maintain organized and secure employee files, both physical and electronic, following company policies and legal requirements
• Assist in planning and scheduling New Hire Orientation, including preparing materials and coordinating with presenters
• Maintain onboarding checklists and compliance trackers to monitor progress and address any gaps
• Generate and analyze onboarding reports, such as completion rates and time-to-hire, to support process improvements
• Collaborate with HR team members and department managers to continuously enhance the onboarding experience
• Protect the confidentiality of all employee information and handle sensitive data responsibly
• Keep up to date with employment laws, HR trends, and compliance requirements related to onboarding activities
• Support other HR initiatives, projects, and tasks as assigned by the supervisor

• Strong understanding of HR processes, onboarding workflows, and employment documentation requirements
• Working knowledge of federal and state labor laws related to hiring and employee records.
• Experience using HR systems and technology; proficiency in HRIS and ATS platforms such as UKG and iCIMS
• Excellent attention to detail and ability to manage and maintain accurate employee records.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable working with digital tools and trackers
• Able to work effectively in a fast-paced environment with shifting priorities and deadlines.
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Maintains confidentiality and exercises discretion when handling sensitive information
• Collaborative and adaptable team player with a proactive, solutions-oriented approach

• Maintain and execute confidential information according to HIPAA standards
• Obtain and maintain CPR/First Aid Certification
• Ability to pass post offer Tuberculosis (TB) clearances
• This position does not require regular driving as part of daily duties but may be needed occasionally
• Ability to work a 9/80 work schedule

• Bachelor’s degree , preferably in Human Resources, Systems Management  or equivalent experience required 
• At least two years working in human resources
• Experience with HRIS and ATS systems such as UKG and iCIMS preferred
• Professional in Human Resources (PHR) certification preferred

Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Potential physical demands include but are not limited to: walking, climbing stairs, handling, finger/grasp/feel objects and equipment, reaching, communicating, being mobile, repetitive motions, visual activity, driving, and entering buildings. Comfortable working in a pet-friendly environment required. If an accommodation is needed, please inform the Human Resources Department.

LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.

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